How to Plan the Ultimate Company Holiday Party: Tips for a Festive and Memorable Celebration

The annual company holiday party isn’t just about food and drinks it’s a chance to connect, celebrate the year’s successes, and create memories with your team. Whether you’re planning a cozy in-office gathering or an elaborate off-site soirée, a little preparation goes a long way in making it an event everyone will look forward to.

Here’s your guide to pulling it all together.

1. Pick the Perfect Date Early

December calendars fill up fast. Aim to set your date as early as possible—ideally before everyone’s personal holiday commitments kick in. Send out a “Save the Date” so employees can plan ahead and you’ll have a better turnout.

2. Choose a Venue That Fits Your Vibe

Think about the atmosphere you want:

Formal: A hotel ballroom or banquet hall.

Casual: A local brewery, restaurant, or even your office decked out with festive décor.

Interactive: Spaces that allow games, activities, or entertainment.

Remember to check for accessibility, parking, and any special permits if you’re serving alcohol.

3. Add Some Holiday Magic with Décor

Create an environment that feels different from the everyday work setting. Twinkling lights, festive table settings, and seasonal florals can instantly transform a space. Consider a theme Winter Wonderland, Ugly Sweater, or even a decade inspired party to make décor decisions easier.

4. Offer Food & Drinks That Cater to Everyone

Food is the heart of the party, so work with your caterer or venue to provide a mix of options for all dietary needs. For drinks, offer festive cocktails and mocktails so everyone can enjoy a special toast.

5. Plan Activities to Keep the Energy High

While mingling is great, structured activities break the ice and keep the night lively:

Casino Night tables for a Vegas-style twist.

Live music—whether it’s a jazz band, a cover band, or a DJ to get people dancing.

Trivia or games with small prizes.

A holiday karaoke corner.

Gift exchanges like “Secret Santa” or “White Elephant.”

6. Capture the Fun with a TapSnap Photo Booth

A TapSnap Photo Booth is more than just a camera it’s an interactive experience that guests love. With branded overlays, fun digital props, and instant sharing, it gives your team a keepsake they can look back on long after the party ends. Plus, the photos double as great social media content for your company.

7. Add a Touch of Gratitude

Take a moment to thank your team for their hard work. Whether it’s a short speech, a personalized note, or a small gift, this gesture goes a long way in making employees feel valued.

8. Send Guests Home with Something Special

Small holiday favors—like ornaments, gourmet treats, or a printed photo from the TapSnap booth leave a lasting impression and help wrap up the night on a warm note.

The Bottom Line

Your holiday party should be a reflection of your company’s culture, fun, inclusive, and memorable. With thoughtful planning, engaging entertainment, and the magic of a TapSnap Photo Booth, you can create a celebration your team will be talking about well into the new year.